Privacy policy

Who we are

The Dr Hadwen Trust (DHT) is a registered charity (1146896), and a company limited by guarantee (08015625).  We are registered with the Information Commissioner’s Office (Z6619793) in the UK under the Data Protection Act 1998. 

This privacy policy sets out how the DHT collects, uses and protects any information that you give us when you use this website.

The DHT is committed to protecting your privacy and security. Whenever you provide personal information, we will treat that information in accordance with this policy, current UK Data Protection legislation and internet best practice.

As we are committed to protecting your privacy and security, we may change this policy by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from September 2013.

What we collect and why

We may collect the following information:

  • name and title
  • contact information including postal address, email address and telephone number
  • information such as preferences for communications
  • information required to process grant applications
  • event registration details
  • bank details or credit card payment information
  • Gift Aid declarations
  • how you heard about us

We collect information for the following purposes:

  • communicating new information regarding research, fundraising and DHT activities
  • marketing purposes
  • fulfilment of orders for goods and services
  • administration of donations and legacies
  • administration of volunteer records
  • administration of grant applications
  • informing you about products and services

Maintaining the accuracy of data

Supporters can correct or update personal data by telephoning the DHT on 01462 436819 or via email at info@drhadwentrust.org  

Data protection

You can use almost all the features of this site without disclosing any personal information. A few optional features of this site, such volunteer enrolment forms and donation pages, ask you to provide some personal information (e.g. name & address, email address). This information will only be used by the Dr Hadwen Trust.   We do not share your information with third parties, except when required to do so by law.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure,we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Forms

If you submit data to us through an online form, we will make use of that data for the purposes of carrying out that transaction. We may contact you in relation to that transaction via any of the contact details you provide.

Where a payment is required, you will be taken to our third party payment processor to complete your transaction.

Payment Processing

Payments/donations are handled by Secure Trading and PayPal. Secure Trading and PayPal may use this data for internal record keeping, improving their products and services, sending promotional emails and for marketing research purposes. View Secure Trading’s privacy policy and PayPal’s privacy policy to find out more about how they deal with privacy.

Email Marketing

This site uses email marketing for users who have signed up to receive communications in this form. The email marketing software makes use of open tracking and click tracking. This will track how many recipients did/did not open the email and the links that were clicked within the email. We only use the data received for statistical purposes only.

Cookies

A cookie (www.aboutcookies.org or www.allaboutcookies.org) is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie does not give us access to your computer or any information about you, other than the data you choose to share with us.

For more information regarding the cookies that we use on this site, please refer to the section at the end of this privacy policy.

Children's data

We recommend that under 13s obtain the permission of a parent or guardian before sending us their information by entering it on this website.

Users aged under 18

If you are aged under 18, please ensure you obtain your parent/guardian's consent before sending any personal information to this website or to the DHT.

Parents and guardians

We encourage you to be aware of the activities in which your children are participating in both offline and online, particularly with regard to third party websites. We suggest that you discourage your child from providing any information without your consent.

Links to third party websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to us or emailing us at info@drhadwentrust.org

We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so. You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be charged. If you would like a copy of the information held on you, please write to The Dr Hadwen Trust, Suite 8, Portmill House, Portmill Lane, Hitchin, Hertfordshire, SG5 1DJ.

If you believe that any information we are holding on you is incorrect or incomplete, please write to, or email us, as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Disclaimer

These pages include the views of a range of parties and these do not necessarily reflect those of the Dr Hadwen Trust.  This privacy policy is subject to regular review, and we strive to adhere to the Information Commissioner’s (or if plural, s’) guidance publications and best practice checklists.

 

How to contact us

Dr Hadwen Trust Data Protection Officer

Suite 8, Portmill House

Portmill Lane

Hitchin

Hertfordshire SG5 1DJ

United Kingdom

Tel:     +44 (0) 1462 436 819

Fax:    +44 (0) 1462 436 844

(info@drhadwentrust.org)

 

Cookies – further information

What cookies does this site use?

Google Analytics

Google Analytics provides anonymous statistics on website usage. Cookies are used to track the source of a visitor, their session on the website (to associate multiple page views to one visit) and whether they are a new or returning visitor.

Cookie name

Description

Type/Length

__utmb
__utmc

Determining Visitor Session
Contains a unique visitor identifier

30 minutes from set/update

__utma

Identifying Unique Visitors
Contains a unique visitor identifier

2 years from set/update

__utmz

Tracking Traffic Sources & Navigation
Contains traffic source and information about referring keyword or website

6 months from set/update

 

Add This

The Add This widget provides social media sharing through a range of social networks. It consists of a core group of session’s cookies for bookmarking and another group of third party cookies. The third party cookies are used for target advertising.

The Core Cookies

Cookie name

Description

Type/Length

psc

View counter cookie

2 years from set/update

uid

User ID tracking
Contains a unique visitor identifier

2 years from set/update

uit

Login Time tracking
Contains a unique visitor identifier

1 day from set/update

uvc

Used to link with other third party cookies
Contains a unique visitor identifier

2 years from set/update

di

Date tracking cookie
Used for determining expiration of other cookies

2 years from set/update

dt

Date tracking cookie
Used for determining expiration of other cookies

1 month from set/update

loc

Geolocation cookie

Used for determining where people sharing information are located

2 months from set/update

 

Third Party Cookies

Cookie name

Description

Type/Length

Sess

for adnxs.com

Determining Visitor Session
Contains a unique visitor identifier

1 day from set/update

uuid2

for adnxs.com

Identifying Unique Visitors for direct advertising
Contains a unique visitor identifier

1 day from set/update

Ck

for go.affec.tv

Identifying Unique Visitors for direct advertising
Contains a unique visitor identifier

24 days from set/update

Oo

for go.affec.tv

Identifying Unique Visitors for direct advertising
Contains a unique visitor identifier

24 days from set/update

_mpush

for xgraph.net

Used for sharing cookie information

Contains a unique visitor identifier

1 day from set/update

_xgcid

for xgraph.net

Determining Visitor Session
Contains a unique visitor identifier

3 years from set/update

_xguid

for xgraph.net

Identifying Unique Visitors for direct advertising
Contains a unique visitor identifier

3 years from set/update

Uid

for invitemedia.com

Identifying Unique Visitors for direct advertising
Contains a unique visitor identifier.

1 years from set/update

Acs

for media6degrees.com

Determining Visitor Session
Contains a unique visitor identifier

5 months from set/update

clid

for media6degrees.com

Identifying Unique Visitors for direct advertising
Contains a unique visitor identifier.

5 months from set/update

Ipinfo

for media6degrees.com

Identifies users IP information

Contains a unique visitor identifier.

5 months from set/update

Vstcnt

for media6degrees.com

Collects behavioural information

5 months from set/update

 

Opt-out Cookie

To prevent advertising cookies being placed on your computer, Add This can place an Opt-Out cookie (http://www.addthis.com/privacy/opt-out) on the user’s computer. Once opted out, the user will only receive the uid and uvc cookies. All third party services insist that they do not store Personally Identifiable Information (PII).

 

Twitter

Twitter provides social media communication through its flagship site twitter.com. When its profile widget is available on a web page, it will create unique id cookies on your computer.

Cookie name

Description

Type/Length

guest_id

Identifying Unique Visitors
Contains a unique visitor identifier

2 years from set/update

k

Determining Visitor Session
Contains a unique visitor identifier

1 week from set/update

 

PHP Session ID

A PHP session is created when certain functionality is in use on the website, allowing the website to uniquely identify one user between page loads. This is essential for the websites operation, and is used for facilities such as logins to the content management system and load balancing.

Cookie name

Description

Type/Length

PHPSESSID

Contains an anonymous identifier that can be used by the server to provide a continuous service.

Expires when the browser is closed

 

Disabling Cookies

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

All modern browsers allow you to change your cookie settings. The following links provide details on how to do this in a range of popular web browsers

Cookie settings in Internet Explorer

Cookie settings in Firefox

 

Cookie settings in Chrome

 

Cookie settings in Safari 

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